Privacy Policy
Introduction and general terms
FRLD Tracker promises to take great care with your personal data. We commit to protecting any personal information we obtain about you, whether you are a member, working group attendee, endorsing our campaigning / advocacy actions or applying for an FRLD Tracker job or opportunity.
This Privacy Policy sets out how and why we obtain, use and protect personal information if you interact with us in one of these roles.
Who are we?
Our mission at FRLD Tracker is to ensure transparency and accountability at every stage of the delivery of support from the UN Fund for Responding to Loss and Damage (FRLD). The Tracker is a collective endeavor powered by a consortium of partners dedicated to ensuring that communities on the front lines of the climate crisis receive the support they need in a manner that centers community-led responses and upholds human rights.
This Privacy Policy relates to information which is obtained by the FRLD Tracker and for which FRLD Tracker is the Data Controller. That is to say, data for which FRLD Tracker sets the purpose of the use as well as the how this data will be used.
Why we hold and process personal data
We hold and process personal data for a number of reasons:
• To record endorsements to our campaigning / advocacy actions.
• To record submissions to our job opportunities.
• To record the contact details of our members and working group attendees so that we can inform them of upcoming activities.
These reasons are underpinned by a "legal basis" under GDPR. We outline in the next section what these are for our main activities.
Explaining the legal bases we rely on
The law on data protection sets out a number of different reasons for organisations to collect and process your personal data: When collecting your personal data, we will always make clear to you which data is necessary for a particular purpose.
FRLD Tracker relies on the following legal bases in our marketing activities:
Consent
Wherever we ask for your data, we will ask for your consent to collect your information. We will do this through a clear statement of how you data will be used.
How will FRLD Tracker use your personal data?
FRLD Tracker will use your personal information for the following purposes:
• To undertake the specific action that you have consented to. For example to show that you have endorsed our campaign / advocacy action.
For administrative reasons, including:
• For internal record keeping so as to keep a record of your relationship with us. For example, if you have submitted to an FRLD Tracker job opportunity we will retain your personal information to consider you for future FRLD Tracker roles.
Will FRLD Tracker share your personal information with anyone else?
We will only use your information within FRLD Tracker for the purposes for which it was obtained. FRLD Tracker will not, under any circumstances, share or sell your personal data with any third party for their own marketing purposes, and you will not receive marketing from any other companies, charities or other organisations as a result of giving your details to us.
How long will FRLD Tracker keep your personal information?
We will hold your personal information on our systems for as long as is necessary for the relevant activity, for example we will keep a record of your endorsement of our campaign / advocacy action for as long as the campaign is running.
How FRLD Tracker keeps your data safe
We ensure that there are appropriate technical controls in place to protect your personal details. For example our online forms are always encrypted and our network is protected and routinely monitored.
We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff, volunteers and contractors.
We use external companies to collect or process personal data on our behalf. We do comprehensive checks on these companies before we work with them, especially regarding how they manage the personal data they collect on our behalf, or have access to.
These organisations - referred to as "Data Processors" also have legal liability for the way in which your data is used, providing you with additional protection. For example we collect data through our website which is build with Webflow, you can see how they are responding to GDPR here.
Your rights over your personal data
You have a variety of rights in respect of your data, including the rights to see, update, restrict, object to the use of or withdraw use of your data. In particular, depending upon why we hold your data, you may have the right to request:
Access to the personal data we hold about you, including how we first obtained your details, free of charge in most cases (this is known as a 'Subject Access Request').
The correction of your personal data when incorrect, out of date or incomplete.
That we stop using your personal data for direct marketing (either through specific channels, or all channels).
That we remove your personal data from our systems (this is known as the "Right to be Forgotten").
That we no longer process your data automatically to decide whether particular marketing activities are likely to be of interest, or suggest an appropriate donation level based on your previous donation history. This is known as profiling, and helps us to ensure that our marketing is relevant and appropriate.
You can contact us to request to exercise these rights at any time, to do so please email: harjeet@satatsampadaclimate.org
How to find out more, or make a complaint about FRLD Tracker’s approach to data protection
If you would like more information, to update your details or have any questions about this policy, please contact: harjeet@satatsampadaclimate.org
To make a formal complaint about FRLD Tracker’s approach to data protection or raise privacy concerns directly with our data protection officer, please contact: harjeet@satatsampadaclimate.org
If you feel that your data has not been handled correctly, or you are unhappy with our response to any requests you have made to us regarding the use of your personal data, you have the right to lodge a complaint with the Information Commissioner's Office.
Changes to FRLD Trackers Privacy Policy
This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to FRLD Tracker. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use the FRLD Tracker website to submit personal information to FRLD Tracker. If material changes are made to the Privacy Policy we will notify you by placing a prominent notice on the website.